Word 2007 (or older) with the Adobe PDFMaker plugin
In Word 2007, click the Acrobat tab and Preferences:
In older versions of Word, select Change Conversion Settings from the Adobe PDF menu:
The Acrobat PDFMaker window is displayed.
- In the Conversion Settings drop-down, select PDF/A-1b:2005 (RGB) [PDF/A-1b:2005 (CMYK) is also acceptable].
- Check the box for the Create PDF/A-1a:2005 compliant file.
- Click the OK button.
Thereafter, any PDF you create with Word will be in PDF/A format.
Word 2007 (without PDFMaker)
Click Save as and select PDF or XPS:
The Publishing As window is displayed. Click the Options button; in the Options window, click the checkbox for ISO 19005-1 Compliant(PDF/A).
Click the OK button to return to the Publish As window. Click the Publish button to save the PDF/A file.
Word 2010
Click File, Save & Send and select Create PDF/XPS:
For either version of Word, the Publish As window is displayed. Click the Options button; in the Options window, click the checkbox for ISO 19005-1 Compliant(PDF/A):
Click the OK button to return to the Publish As window. Click the Publish button to save the PDF/A file.